Point of sale and quick sale

Screen layout#

• On the left: the Scannez le code-barres ou saisissez le nom du produit... [F2] (scan the barcode or type the product name) field, an alert banner that disappears on its own, the product list (name | stock | price), the Quantité : (quantity) field and the Ajouter au Panier [Entrée] (add to basket) button.
• On the right: the basket (Produit, Qte, P.U. (DA), Sous-total (DA): product, quantity, unit price, subtotal), the TOTAL, the TYPE DE VENTE : (sale type) list, the Montant paye (DA) : (amount paid) field and the buttons Encaisser [F12] (check out), ⚠ Crédit [Ctrl+D] (credit), ⏳ Instance [Ctrl+I] (pending), ✕ Vider [Échap] (clear).

If the loyalty programme is enabled in Settings, a 👤 Client (fidélité) : (loyalty customer) box appears for choosing the customer and using their points.

Recording a sale step by step#

1. Press F2, then scan the barcode or type part of the name.
2. With the scanner: if the code matches a product in stock, it is added directly (1 unit). With the keyboard: select the product, adjust Quantité : if needed, then press Enter or double-click.
3. Repeat for each product. In the basket: + and − change the selected line, Del or the X button removes it.
4. Choose the TYPE DE VENTE : (default Espèces (Comptoir), cash at the counter).
5. Check Montant paye (DA) :, pre-filled with the total.
6. Press F12 or Encaisser [F12]. The Vente validée (sale confirmed) window shows the receipt number, the total, the amount paid and any Monnaie a rendre (change to give); the receipt prints.

Sale types and third-party payers#

For a sale with a third-party payer: enter the third party's share in the extra field, then reduce Montant paye (DA) to the patient's share only (total − third-party share). If the total stays in Montant paye, the software calculates false change to give and counts the whole amount as cash in the register.

Chifa and pending sales: see CHIFA / CNAS.

Automatic checks#

• Stock: you cannot add more than the stock (Stock insuffisant pour « … » — disponible : …, insufficient stock). Before saving, every line is checked again; if even one is short, nothing is recorded or deducted.
• Drug interactions: if the product being added interacts with a product in the basket (list on the Interactions page), the Interaction médicamenteuse (drug interaction) window shows the severity and the description. No cancels the addition; Yes adds it and records the decision in the activity log.
• Promotions: an active promotion (percentage or amount) automatically reduces the unit price in the basket.
• Loyalty (if enabled): choose the customer and enter the points in Utiliser points : (use points); their value is deducted from the total, and new points are earned on checked-out sales.

Printing and reprinting the receipt#

• After each checkout, the receipt goes to the Windows printer, then an ESC/POS thermal printer is tried. With no printer, it is saved as a text file in data\receipts and the confirmation message says so.
• A text copy is always kept. The receipt includes the pharmacy information and the tax information from Settings.
• A printing failure does not cancel the sale: it is recorded and the stock deducted.
• Reprinting (administrator): Statistiques → Détail des ventes (période) (sales detail for the period) → select the sale → 🖨️ Réimprimer le ticket sélectionné (reprint the selected receipt).

Quick sale (Vente Rapide)#

A lighter screen for cash sales only (counter type, cash method), without Chifa, prescription or loyalty. Its purpose: to have every small sale entered rather than noted on paper, so that stock and statistics stay accurate.

1. Type the name or scan into 🔍 Produit ou code-barres… (product or barcode). Out-of-stock products appear greyed out and cannot be added.
2. Adjust Qté : (quantity) if needed, then press Enter to add the first result to the Ticket du client : (customer receipt).
3. Tick Imprimer le ticket (print receipt) if you want a receipt (unticked by default).
4. Press F12 or ✅ ENCAISSER (F12). The message ✅ Vente #… enregistrée (sale recorded) appears and the Aujourd'hui : … vente(s) (today: … sales) counter updates.

Common messages#